Four Solutions to Restrict Access to Electronic Documents

It is essential to protect your confidential information from the scrutiny of others regardless of whether you handle sensitive data about employees and customers or maintaining confidential documents on company accounts or deals. There are a variety of ways confidential information can be compromised in the event of malicious hackers gaining access to employees’ email addresses or by taking passwords and usernames. Read on to learn how to protect your business information and avoid the possibility of a breach.

Use security measures like two-factor authentication secure files, two-factor authentication, current antivirus software, malware scans and auto-logout to ensure your electronic files are secure in the same manner as physical documents. In addition, using secure cloud-based storage options or network drives to save and store documents will help mitigate the risk of loss or theft.

Another way to prevent the unauthorized use of electronic files is to require a signature electronically before anyone is able to view the documents. This is an increasingly sought-after feature that helps companies verify the identity of individuals before granting them access to their confidential documents. It also helps ensure maximum security of documents since any changes made are detected.

Custom permissions can help to achieve an increased level of security by allowing managers to control the way sensitive files are opened, printed and copied. In addition the restriction can be put on the kind of changes that can be made to a document, such as altering text or design. A examine trail can also be added to restricted files, allowing vdr-soft net administrators to monitor user activities and track any changes that are not authorized.